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Smart planning helps you get the most out of your investment at The Venetian Expo. Event managers can save up to 30% on their exhibit needs by booking services just 21 days ahead. Top exhibitors have shared their best strategies to help you direct your way through this premier venue.
The Venetian expo hall features both exclusive and non-exclusive services that boost your booth presentation. Exhibitors can access many resources, from the Exhibit & Business Service Center on Level 1 to the full-service Floral Department. The venue’s Green Meetings Program stands out as a key selling point for sustainability-focused organizations.
Success at the venue depends on knowing what you can and cannot do. The facility maintains strict policies about unauthorized food and beverage products on the show floor. Specific booth construction guidelines include floor load limits of 250 lbs. per square foot. In this piece, we’ll show you planning strategies and teach you about working with the venue as your General Contractor. You’ll learn how to create a flawless exhibition experience from setup through completion.
Your business deserves a strategic plan to shine at the Venetian Convention and Expo Center. This premier Las Vegas venue boasts 2.25 million square feet of flexible exhibition space and needs careful planning to maximize your presence.
The venue’s multi-level layout provides amazing flexibility. Level 1’s Hall G dominates the space at 380,000 square feet. Level 2 houses Halls A (178,000 square feet) and B (189,000 square feet), both connected to Hall G via escalators. Hall C boasts high ceilings and a multi-truck load-in door. The smallest space, Hall D at 100,600 square feet, links directly to the Venetian Ballroom.
These proven strategies will help you pick the perfect booth location:
Your planning should start eight weeks before the event. Start by reviewing the Exhibitor Success Guide to learn facility rules. Next, identify the services you need – A/V, cleaning, electrical, floral, food and beverage, internet/telecom, and rigging. Head to venetianmeetings.com/ordernow to create your account and submit orders.
Note that The Venetian exclusively provides food and beverage, rigging (through Encore), plumbing, electrical, internet/telecom, and cleaning services. Booths with four walls must have at least two exits leading straight to aisles.
The Exhibit & Business Service Center on Level 1 serves as your go-to resource during the event. Early planning pays off – submitting floor plans 21 days before your event speeds up approvals. Booths running computers, refrigerators, or other appliances throughout the show should order 24-hour power.
You need to know which services The Venetian Expo provides exclusively and which ones you can get from other sources. The Venetian’s exclusive services cover catering, cleaning, electrical, internet/telecommunications, plumbing, rigging, lighting, and satellite services.
The Venetian Resort’s three service centers support exhibitors and show management with dedicated staff. The Exhibit & Business Service Center on Level 1 serves as your main point of contact for exhibitor needs and technical support.
Most events at the venue work with Freeman as their official General Contractor. Freeman runs an Exhibitor Service Center during setup, show days, and tear-down periods. Their Freeman Concierge program helps exhibitors through a mobile app that lets you skip lines at the service center.
The setup rules allow exhibitors to install their displays using only full-time, permanent company employees. Union rules don’t let exhibitors use material handling equipment like flatbed carts or dollies, but you can hand-carry materials. Show management might ask for proof that booth workers are company employees.
If you choose an Exhibitor Appointed Contractor (EAC), they’ll need to register beforehand and get official wristbands to access exhibit areas. Each day needs different colored wristbands, which you can pick up at the Venetian Expo Level 2, Hall C entrance.
Your booth design must follow venue guidelines. This applies to electrical wiring under carpets, overhead lighting installations, motor hookups, and specialized signs. The venue’s floor plan policies are strict – plans need proper scaling and must show dimensions, booth locations, aisle widths, and safety equipment.
A flawless exhibit setup at The Venetian Expo depends on your strict adherence to the installation schedule after completing your plans. Daily installation runs from 7:30 AM to 6 PM. The facility maintains a strict “Clean Floor Policy” with specific deadlines for removing packaging materials.
Your team must empty all crates, label them for removal, and clear them by 6 PM on the first setup day. The plastic floor covering (Visqueen) needs placement in aisles by 10 PM that evening. The next day requires empty and labeled cartons and fiber cases by 1 PM, while booth setup including carpet must finish by 3 PM.
Floor managers can issue late work permits if you need extra time. Just make sure to get them by 2:30 PM on the same day. Your team must stay within your booth space after hours – leaving means no re-entry until morning.
The Venetian Expo’s three service centers cater to all exhibitor needs. Level 1’s main Exhibit & Business Service Center provides technical support and business services throughout the event. The FedEx Office on Level 2 handles shipping and business needs Monday through Friday, 7 AM to 6 PM.
Your space rental doesn’t include booth cleaning services. The Venetian Expo exclusively handles all custodial services. You can choose from several cleaning packages, including a VIP option that offers nightly disinfection and regular porter service.
The move-out schedule requires careful attention during exhibit breakdown. Container returns happen in phases – priority empties at 9 PM, cartons at 11 PM, and wooden crates at 1 AM. Disposing booth materials requires labor from the General Contractor and includes a pre-ordered dumpster fee. The Booth Donation Program offers an alternative solution, where Freeman works with local charities to reuse materials effectively.
You need careful planning and smart execution to make your mark at The Venetian Expo. This piece shares proven strategies from successful exhibitors that will help event managers direct their way through this premier venue.
The venue spans 2.25 million square feet, and knowing its layout helps you make smart strategic booth placement decisions. Your visibility will improve by a lot when you pick high-traffic corner spots away from visual barriers.
It’s worth mentioning that knowing the difference between exclusive and non-exclusive services helps manage your budget better. The Venetian has strict rules about contractors, booth construction, and setup schedules to keep everyone safe and improve efficiency. You should know these rules at least eight weeks before your event to avoid any setup surprises that might get pricey.
Your booth needs proper attention, and sticking to the facility’s installation timeline helps you dodge penalties. Your success at The Venetian Expo depends on following venue rules while you retain control of your exhibit experience.
Event managers who use these proven strategies usually see better participation rates, smoother operations, and stronger returns on investment. Take time to review the Exhibitor Success Guide and create a detailed timeline that covers all facility needs before your next exhibition. You’ll thank yourself when setup day comes without any unexpected issues.
Q1. What are the key benefits of exhibiting at The Venetian Expo?
The Venetian Expo offers 2.25 million square feet of flexible exhibition space, strategic booth placement opportunities, and comprehensive services to enhance your exhibit. It’s a premier venue that allows for high visibility and engagement with attendees.
Q2. How far in advance should I start planning for my exhibit at The Venetian Expo?
It’s recommended to begin planning at least eight weeks before the event. This allows ample time to review the Exhibitor Success Guide, identify necessary services, set up your online ordering account, and submit floor plans for approval.
Q3. What exclusive services does The Venetian Expo provide?
The Venetian Expo is the exclusive provider for food and beverage, rigging (via Encore), plumbing, electrical, internet/telecom, and cleaning services. It’s important to book these services directly through the venue.
Q4. How can I ensure a smooth setup process at The Venetian Expo?
Follow the venue’s strict installation schedule and Clean Floor Policy. Adhere to deadlines for removing packaging materials, obtain late work permits if needed, and use the Exhibit & Business Service Center for support. Also, consider booking cleaning services in advance.
Q5. What options are available for booth disposal after the event?
You can either order labor from the General Contractor for dismantling and pay a pre-ordered dumpster fee, or participate in the Booth Donation Program. The donation program, run in partnership with Freeman and local charities, allows for the repurposing of usable materials.
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