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In the world of trade shows, Las Vegas is the stage—and how you show up matters.
But here’s the truth: buying a custom trade show booth is like buying a house just to stay the weekend.
That’s why savvy brands are shifting toward turnkey booth rentals—and saving up to 60% compared to ownership.
In this guide, we’ll unpack the real costs (seen and unseen) of both renting and buying, show you where your dollars go, and help you walk away with a strategy that aligns with your goals and budget—without sacrificing presence, polish, or performance.
Sure, a custom booth might sound like a one-time investment. But just like a car or computer, it comes with ongoing costs—and they add up fast.
Custom booths typically run between $125 to $325 per sq. ft. A standard 20x20 could cost $80,000–$120,000.
Your booth needs year-round TLC—even when it’s not in use:
Climate-controlled storage fees
Repairs for wear and tear
Rebranding or redesign costs for new campaigns
Here’s where the hidden fees hide:
Shipping: $4,000–$10,000 per show
Drayage: $125–$275 per 100 lbs
Union labor: $115–$300/hr
Unexpected penalties for setup violations
When you add it all up, what seemed like a smart investment can quickly drain your marketing budget—especially if you attend fewer than 3 shows a year.
Rental providers manage everything: storage, upkeep, and logistics. That means no warehouse fees, no last-minute repairs, and no inventory headaches.
Lower Upfront Investment
Booth rentals cost about ⅓ of the purchase price. That leaves you with more budget to spend on marketing, lead capture, and engagement tools that actually drive ROI.
Predictable, All-Inclusive Pricing
Las Vegas rental providers often include:
Design
Graphics
Shipping
Furniture
Flooring
Installation & dismantle
No surprise invoices. No juggling vendors. No fine print.
Professional Design Without Long-Term Lock-In
You still get high-end, on-brand booth design—customized for each show—without being stuck with the same booth year after year.
| Booth Size | Buy (Est.) | Rent (Est.) |
|---|---|---|
| 10x10 | $30,000–$40,000 | $9,000–$13,000 |
| 10x20 | $75,000–$150,000 | $16,000–$33,000 |
| 20x20 | $80,000–$120,000 | $21,000–$43,000 |
→ Savings up to 60%, plus avoided costs on storage, labor, insurance, and logistics.
Redesigns every 2–5 years to stay relevant
Insurance premiums for booth damage or on-site injury
Diminishing visual impact as trends evolve
Team bandwidth drain from managing multiple vendors and services
Think of booth rentals not just as a cost-saving tool, but as a strategic operating model.
You get:
Professional setup ready on arrival
More time to focus on leads and engagement
Bundled project management
Flexibility to update your design each show
And you avoid:
CapEx approvals
Design fatigue
Risk of shipping delays and labor disputes
When Buying Still Makes Sense
There are still cases where purchasing pays off:
You exhibit at 5+ shows a year
Your booth size and branding stay consistent
You have in-house teams to handle storage, shipping, and logistics
You want total creative control over every detail
But for 70% of exhibitors, rentals make more business sense—and free you to invest in what actually matters: conversations, connections, and conversions.
Your trade show booth isn’t just a structure—it’s a stage for your story.
Whether you rent or buy, make sure your exhibit delivers more than visuals.
Make it an experience. Make it unforgettable. And make sure the dollars you spend build real business value—not just a pretty backdrop.
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