Distributors and GPOs don’t buy on flash. They buy on who’s still standing behind the number in month eleven.
Fixed-price HIDA exhibits — design, fabrication, graphics, freight, installation and dismantle in one number that doesn’t move. Pre-built, lit and photo-approved before it ships, so the booth that has to earn a distributor’s or GPO’s trust has already proven itself once.
Filters the booths below — every one shows its Chicago price.
HIDA’s floor is built around relationships — distributors, manufacturers, GPOs and providers who buy from suppliers they expect to work with for years, not once. The work below is what we build for brands whose booth has to do double duty: hold up under a decision-maker’s scrutiny and host the scheduled meeting that follows. Every project moves through one team from first rendering to dismantle.
Microsoft
Modular island built to repeat across a multi-show distribution calendar.
WillowTree
Enclosed meeting rooms off an open front — built for the scheduled buyer conversation.
Radware
Hands-on stations built for the data-security conversation healthcare buyers expect.
Teramind
1,800 sq ft island with demo zones built for a technical walkthrough.
SpyCloud
Interactive stations arranged for one-to-one supplier conversations.
Appdome
Demo theatre built to hold steady traffic between scheduled meetings.
Fulcrum GT
Full-height LED as the structure — built to be seen from across a hotel ballroom floor.
IMAX
Large-format island built around a controlled viewing experience.
HIDA runs inside the Hyatt Regency O’Hare rather than a downtown exhibit hall — which changes freight, dock access and floor scale before a single design decision gets made. The most expensive HIDA mistake isn’t a bad booth; it’s a booth sized and shipped like it’s going to a stadium-scale convention center.
A hotel convention center runs on hotel-scale docks and load-in windows — smaller than a public exhibit hall, and less forgiving of a truck that misses its slot. We size the booth and the freight plan to the building HIDA actually uses, not a generic downtown Chicago hall.
HIDA attendees are supply chain executives evaluating suppliers they may work with for years, and the Executive Business Exchange puts scheduled one-on-one meetings inside the same footprint as the expo. The booths that win aren’t the loudest — they’re built for a seated conversation and a clean line of sight to wherever that meeting happens.
A September show means advance orders and build land across July and August — the same weeks fabrication shops run reduced summer crews and staff take vacation. The real deadline for a locked design is mid-July. Miss it and you’re not late, you’re paying floor rates for everything.
Booth space, electrical, drayage, rigging and cleaning are billed to every exhibitor directly by the show — no exhibit house can absorb them and none should claim to. What we do is calculate them for your exact booth before you commit, and file every order at advance rather than floor rates.
Trade show invoices grow the same way everywhere: labor hours over estimate, revisions rebilled as change orders, graphics reprints, supervision time nobody flagged. Our model is the opposite — the number you approve is the number you pay, contractually. Design revisions are unlimited until you approve. The quote and the final invoice are the same document.
Design, fabrication, graphics, furniture, lighting, freight, installation, dismantle and project management in a single fixed price.
Your booth stands fully assembled and lit at our 65,000 sq ft facility, and you approve photographs of the actual build — not a render.
Space, electrical, drayage and rigging calculated for your exact booth before you commit — so the total is a number, not a range.
COI, EAC, electrical, rigging, freight windows — filed at advance rates, mapped to every exhibitor-manual deadline. Nothing lands on your desk three days before it’s due.
We quote higher and cost less. That’s the whole argument, and it’s why every booth below is published with its price rather than hidden behind a “request a quote” form.
Every booth below is priced for Chicago and available as a custom build for your brand — rented, not bought. Use the finder at the top of the page to narrow by size and budget.
12 booths · Chicago, Illinois pricing
The advance-order cutoff lands roughly eight weeks before the show — the exact date is in the facts strip at the top of this page, and it updates automatically each edition. For a September show that cutoff sits in mid-July, right as fabrication shops thin out their crews for the summer.
Put these to every exhibit house you’re comparing — including us. They separate the vendors that stand behind a number from the ones whose estimate is an opening position. Our answers are printed here so you can hold us to them.
“They never just build the booth and disappear — I always know I have someone on call and ready to jump in when the unexpected inevitably happens. That level of responsiveness makes a huge difference in high-pressure event environments.”
“I’ve worked with Pure Exhibits for almost a year now, and have had such a great experience! They are our go-to for trade shows, and create memorable booths that represent our brand well. The team is incredibly responsive and reliable.”
“It’s always a pleasure to work with Utsav. The process is simple, straightforward, and high quality. I have worked with them for 3 years now and will continue!”
“Their team is incredibly flexible throughout the design process and truly collaborative in bringing ideas to life. I highly recommend Pure Exhibits to anyone looking for a reliable, thoughtful, and experienced exhibit partner.”
Tell us your footprint, your booth number if you have it, and what the booth needs to do. You’ll have design concepts and one fixed price back within 24 hours — including what the show will bill you directly.
Or call us directly — (800) 379-8451
