A hybrid programme means half your audience is deciding whether the trip was worth it.
Fixed-price booth rentals for the AAN Annual Meeting — design, fabrication, graphics, freight, installation and dismantle in one number that doesn’t move. Pre-built, lit and photo-approved before it ships, so the booth greeting neurologists and neuroscience researchers has already stood up once. The venue for this edition is to be announced — the facts strip at the top of this page updates automatically the moment it’s confirmed.
Filters the booths below — every one shows its Washington DC price.
AAN Annual Meeting attendees are neurologists, neuroscience researchers and allied professionals who judge a booth the way they judge a poster — on substance, not spectacle. The work below is what we build for brands whose audience needs a real conversation, not a pitch, with every project moving through one team from first rendering to dismantle.
WillowTree
Meeting-led layout — private rooms for clinical conversations off an open, welcoming front.
Teramind
1,800 sq ft island with demo zones built for unhurried, one-on-one walkthroughs.
Radware
Hands-on stations inside a four-sided island, built for visitors who stop to look closely.
SpyCloud
Interactive stations arranged for the kind of quiet, focused conversation a scientific audience expects.
Appdome
Demo theatre built to hold steady traffic across a multi-day meeting.
Microsoft
Modular island scaled to repeat across a multi-conference programme.
Fulcrum GT
Full-height LED as the structure — visibility without noise, suited to a scientific audience.
IMAX
Large-format island built around a controlled, focused viewing experience.
The AAN Annual Meeting draws neurologists, neuroscience researchers and allied professionals under a hybrid format — part of the programme is available virtually, which raises the bar for what justifies the in-person trip. The most expensive AAN mistake isn’t a bad booth; it’s a booth built for quick browsing on a floor built for depth.
The venue for this edition hasn’t been announced yet — the facts strip at the top of this page updates automatically the moment it is. In the meantime we plan around what’s consistent across Washington DC’s major meeting venues: dock scheduling, targeted move-in windows, and freight that’s billed by the hour if it misses its slot.
With sessions available virtually, attendees who make the trip are choosing to be there. A booth built for a quick scroll-by loses to one built for the in-depth conversation — real data, real Q&A — that only happens with someone standing in front of you.
May lands inside one of the busiest stretches of the year for exhibit fabrication — most medical and scientific societies meet in a similar spring window. The advance-order deadline in the facts strip above is the show’s cutoff; ours is earlier, because design and fabrication slots fill first.
Booth space, electrical, drayage, rigging and cleaning are billed to every exhibitor directly by the show — no exhibit house can absorb them and none should claim to. What we do is calculate them for your exact booth before you commit, and file every order at advance rather than floor rates.
Trade show invoices grow the same way everywhere: labour hours over estimate, revisions rebilled as change orders, graphics reprints, supervision time nobody flagged. Our model is the opposite — the number you approve is the number you pay, contractually. Design revisions are unlimited until you approve. The quote and the final invoice are the same document.
Design, fabrication, graphics, furniture, lighting, freight, installation, dismantle and project management in a single fixed price.
Your booth stands fully assembled and lit at our 65,000 sq ft facility, and you approve photographs of the actual build — not a render.
Space, electrical, drayage and rigging calculated for your exact booth before you commit — so the total is a number, not a range.
COI, EAC, electrical, rigging, freight windows — filed at advance rates, mapped to every exhibitor-manual deadline. Nothing lands on your desk three days before it’s due.
We quote higher and cost less. That’s the whole argument, and it’s why every booth below is published with its price rather than hidden behind a “request a quote” form.
Every booth below is priced for Washington DC and available as a custom build for your brand — rented, not bought. Use the finder at the top of the page to narrow by size and budget.
12 booths · Washington, DC pricing
The advance-order cutoff lands roughly eight weeks before the show — the exact date is in the facts strip at the top of this page, and it updates automatically each edition. For a May show that cutoff sits in early March, right as fabrication shops fill up with the season’s other medical and scientific meetings.
Put these to every exhibit house you’re comparing — including us. They separate the vendors that stand behind a number from the ones whose estimate is an opening position. Our answers are printed here so you can hold us to them.
“They never just build the booth and disappear — I always know I have someone on call and ready to jump in when the unexpected inevitably happens. That level of responsiveness makes a huge difference in high-pressure event environments.”
“I’ve worked with Pure Exhibits for almost a year now, and have had such a great experience! They are our go-to for trade shows, and create memorable booths that represent our brand well. The team is incredibly responsive and reliable.”
“It’s always a pleasure to work with Utsav. The process is simple, straightforward, and high quality. I have worked with them for 3 years now and will continue!”
“Their team is incredibly flexible throughout the design process and truly collaborative in bringing ideas to life. I highly recommend Pure Exhibits to anyone looking for a reliable, thoughtful, and experienced exhibit partner.”
Tell us your footprint, your booth number if you have it, and what the booth needs to do. You’ll have design concepts and one fixed price back within 24 hours — including what the show will bill you directly.
Or call us directly — (800) 379-8451
