Resort-venue exhibiting, next to a global airport.
Custom exhibition stands for Gaylord Texan events and Grapevine’s corporate calendar — fabricated in the US and delivered on one fixed USD price signed before work starts. No ocean freight, no carnets, no US entity required. Your delegation lands at DFW and is at the venue in minutes; your stand is already standing.
Filters the stands below — each shows its Grapevine price.
Grapevine’s calendar runs through the Gaylord Texan — corporate summits, association meetings and partner conferences where the audience is curated and the finish expectations are hotel-grade. Everything below came out of our own shop: designed, fabricated, printed and wired by one team, then stood up complete and photographed before shipping. What you approve from abroad is what lands on the floor.
Teramind
1,800 sq ft island with interactive demo zones.
Radware
Hands-on learning stations inside a four-sided island.
Appdome
Security demo theatre built for high-volume technical traffic.
SpyCloud
Interactive stations arranged for one-to-one conversation.
Fulcrum GT
Full-height LED as the structure, not an add-on to it.
WillowTree
Meeting-led layout with enclosed rooms off an open front.
IMAX
Large-format island built around a screening experience.
Microsoft
Modular island scaled across a multi-show programme.
Also built for Genea, Dunnhumby, Chili Piper, LHH, Calm and Spekit.
Resort-venue exhibiting compresses everything: freight arrives through lifts and padded corridors on scheduled windows, installs run overnight, and oversized crates are a liability before they’re a cost. An ocean-shipped stand adds customs and two freight legs to a venue category that punishes bulk by design.
Build on this side, to the venue’s rhythm. Your design language carries over from photos or CAD, fabricated to US materials and electrical code, crated for corridors rather than containers — on one fixed USD number.
No carnets, no brokerage, no duty questions, no crate in clearance while your show opens. Fabricated, trucked and installed inside one country, on one fixed number.
Overseas components routinely fail US floor inspection — voltage, plugs, certification marks. Everything we wire is US code from the first cable.
Existing stand drawings become a Grapevine build: imperial dimensions, your show’s height and rigging rules, forced changes flagged at render stage.
Resort builds get engineered for freight lifts and overnight windows from the start — modular, padded-route-friendly, and quiet to install.
Exhibitors arriving from Europe, Asia or Latin America meet a venue system here that has no equivalent at home. The full six-term glossary lives on our Las Vegas exhibition stand page; these are the three that bite hardest here.
The venue’s fee for moving freight from dock to stand space, billed by weight. Unavoidable for everyone, forecastable for anyone honest — we price the line against your actual stand before you commit and file at advance rates.
What exhibitors may build themselves on a Texas floor is set by each show’s regulations, and a custom island is crew-built work under any of them. Our fixed price carries the crews and supervision, so there’s nothing for you to source.
US floor plans sell in feet, and space contracts follow. The pricing table below carries both units — quote your space in whichever your contract uses.
Fixed and all-inclusive for custom exhibition stands in Grapevine, invoiced in USD to your home-country entity — international wire or card, no US bank account or address required. Print these, convert them at today’s rate, and take them into your budget meeting.
| Footprint | Metric | Fixed price (USD) | Typical use |
|---|---|---|---|
| 10×10 | ≈ 3×3 m · 9 m² | $13,000 – $15,500 | Inline. First US market entry, lead capture. |
| 10×20 | ≈ 3×6 m · 18 m² | $20,000 – $24,000 | Inline. Demo plus seated conversation. |
| 20×20 | ≈ 6×6 m · 37 m² | $31,000 – $35,000 | Island. Two or three zones, four-sided. |
| 20×30 | ≈ 6×9 m · 56 m² | $33,000 – $38,500 | Island. Adds a semi-private meeting space. |
| 20×40 | ≈ 6×12 m · 74 m² | $38,500 – $49,500 | Island. Multiple engagement zones. |
| 20×50 | ≈ 6×15 m · 93 m² | $44,000 – $55,000 | Island. Long-run product wall. |
| 30×30 | ≈ 9×9 m · 84 m² | $44,000 – $55,000 | Island. Enclosed meeting room, theatre seating. |
| 30×40 | ≈ 9×12 m · 111 m² | $60,500 – $71,500 | Island. Flagship, double-deck capable. |
The venue invoices these directly to every exhibitor, whichever exhibit company builds the stand — no vendor anywhere can legitimately “include” them. We estimate each line against your actual stand before you commit, then file the orders inside the advance-rate window.
Even at ballroom scale the crossing doesn’t pay: crating, two freight legs, customs, handling on the loaded weight, and crews decoding a metric kit against an overnight window. A 3×6 m build, both ways:
On the venue’s invoice in both scenarios: space, electrical service, drayage, rigging, cleaning, internet — the show’s own tariffed charges, billed to every exhibitor whoever builds. The difference is the weight the drayage gets billed on, and which side of the comparison forecast those lines before you signed.
The crossing costs the build. Spend it on the event instead — the finish, the content, the impression a curated audience actually takes home.
Live inventory below, each card carrying its Grapevine price. Choose a footprint or budget in the finder above and the selection re-sorts right here — every structure finishable as a fully custom exhibition stand.
12 booths · Grapevine, Texas pricing
The Gaylord Texan is a resort convention centre in the full sense — exhibit halls, ballroom complexes and a year-round corporate calendar under one roof, minutes from DFW’s nonstop routes to most of the world. Resort logistics are their own discipline, and they’re the one this page is built around.
The Texan’s convention floors run curated expos alongside conference programmes — hotel-grade finish expectations, scheduled freight windows, overnight installs.
Ballroom builds move through freight lifts and padded corridors on the venue’s schedule — a category we engineer for from the first render.
A Grapevine date often sits inside a wider North Texas programme — Dallas and Fort Worth venues run on the same fixed model, one project manager across the swing.
Resort venues run tighter approval chains than convention halls — the venue itself reviews builds, riggings and freight plans. We file to the Texan’s requirements as a matter of routine; for a first-time international exhibitor, that routine is most of the value.
Resort-venue events don’t run on aisle traffic — the attendee list is known, the schedule is programmed, and your stand meets people between sessions of an event they chose to attend. Attention here isn’t won by height and noise; it’s won by finish, clarity and hospitality.
So the brief reads differently: hotel-grade surfaces that hold up under close inspection, a message hierarchy that works at conversation distance, and hosting — seating, refreshment, a place to talk — as the stand’s actual function.
Surfaces and details that survive arm’s-length inspection in a room where everything else is polished too.
Messaging built for two metres, not twenty — because nobody walks past at speed in a ballroom.
Seating, refreshment and meeting space as the core of the build — the reason a curated attendee stops.
Your US calendar runs past Grapevine? Dallas, Houston, Austin, San Antonio and fifty more cities run on the same published fixed model — one design, one project manager, every city’s price known before your show year starts.
“They never just build the booth and disappear — I always know I have someone on call and ready to jump in when the unexpected inevitably happens. That level of responsiveness makes a huge difference in high-pressure event environments.”
“I’ve worked with Pure Exhibits for almost a year now, and have had such a great experience! They are our go-to for trade shows, and create memorable booths that represent our brand well. The team is incredibly responsive and reliable.”
“It’s always a pleasure to work with Utsav. The process is simple, straightforward, and high quality. I have worked with them for 3 years now and will continue!”
“Their team is incredibly flexible throughout the design process and truly collaborative in bringing ideas to life. I highly recommend Pure Exhibits to anyone looking for a reliable, thoughtful, and experienced exhibit partner.”
Grapevine’s calendar is corporate and association-driven rather than fixture-driven — name your event and we’ll confirm dates and the venue’s requirements before we quote.
| Show | Typical month | Venue | Start planning |
|---|---|---|---|
| Association & partner conferences | Year-round | Gaylord Texan | 4 months |
| Corporate summits & launches | Year-round | Gaylord Texan & DFW venues | 4 months |
Resort approval chains add time — the venue reviews builds and freight plans on its own schedule, which is why four months is the honest floor even for modest footprints.
Show dates don’t create cost pressure — order deadlines do, and the decisive one closes roughly eight weeks out, when advance rates on electrical, rigging and drayage expire. For a team planning across an ocean, the whole project exists to arrive at that gate comfortably, with your only travel being the flight to the show itself.
A partner summit confirmed late, an exhibit slot added inside the quarter, a vendor who went quiet — corporate calendars move faster than trade-show ones. With design, fabrication and print in one building, approval-to-floor runs about four weeks. Same quality gate — built and photographed before shipping — same published price.
Tell us the show and your space size — metres or feet. Within 24 hours: design concepts, one fixed USD figure, and the venue’s own charges forecast beside it. Approve everything from your desk; the only thing that flies is your team — into an airport ten minutes away.
Or call us directly — (800) 379-8451
